IGNOU ASP 01 SECRETARIAL PRACTICE Free Solved Assignment 2022-23

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IGNOU ASP 01 Free Solved Assignment 2022-23, IGNOU ASP 01 SECRETARIAL PRACTICE Free Solved Assignment 2022-23 If you are interested in pursuing a course in radio production and direction, IGNOU AOM 01 can be an excellent choice. In this article, we will take a closer look at what IGNOU AMK 01 is all about and what you can expect to learn from this course.

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IGNOU ASP 01 Free Solved Assignment 2022-23 is a course offered by the Indira Gandhi National Open University (IGNOU) under the School of Journalism and New Media Studies. As the name suggests, it is a course on “Production and Direction for Radio.” The course is designed to provide students with a comprehensive understanding of radio production and direction and covers various topics related to this field. IGNOU ASP 01 Free Solved Assignment 2022-23

IGNOU ASP 01 Free Solved Assignment 2022-23

Q1. Who are eligible to be appointed as secretary of a government department? Briefly explain the administrative and executive functions of the secretary of a government department.

In most countries, the eligibility criteria for appointment as a secretary of a government department vary depending on the laws, regulations, and procedures of the government. However, in general, a secretary of a government department should be a citizen of the country, possess relevant educational qualifications and experience, and have a good understanding of the functions and operations of the department.

The administrative and executive functions of the secretary of a government department typically include:

  • Policy Formulation: The secretary is responsible for assisting the minister or head of the department in developing policies and strategies for the department’s operations.
  • Budget Preparation: The secretary is responsible for preparing and presenting the department’s budget to the relevant authorities.
  • Coordination: The secretary coordinates the activities of the department and ensures that the department’s operations are aligned with the government’s overall policies and objectives.
  • Supervision: The secretary supervises the department’s staff and ensures that they perform their duties effectively and efficiently.
  • Communication: The secretary serves as the principal liaison between the department and other government agencies, the public, and other stakeholders.
  • Implementation: The secretary is responsible for implementing the department’s policies and programs and ensuring that they are consistent with the government’s overall policies and objectives.
  • Evaluation: The secretary evaluates the department’s performance and provides advice and recommendations to the minister or head of the department on how to improve the department’s operations.

Overall, the role of the secretary of a government department is critical in ensuring that the department’s policies and programs are aligned with the government’s overall objectives and that the department operates effectively and efficiently.

Q2. “The success or failure of a meeting depends on its chairman.” Elucidate the statement with special reference to the powers and duties of the chairman of a meeting.

The statement “The success or failure of a meeting depends on its chairman” emphasizes the crucial role that a chairman plays in the smooth functioning of a meeting. The chairman is responsible for ensuring that the meeting runs efficiently, that all attendees have a chance to voice their opinions, and that the meeting achieves its objectives. The success or failure of the meeting, therefore, largely depends on the performance of the chairman.

The powers and duties of a chairman include:

  • Planning and Preparation: A chairman is responsible for planning the agenda and ensuring that it aligns with the objectives of the meeting. He/she must also ensure that all attendees receive the agenda and any other relevant materials in advance so that they can prepare for the meeting.
  • Presiding Over the Meeting: The chairman is responsible for starting and ending the meeting on time, ensuring that the meeting adheres to the agenda, and managing the flow of the discussion. The chairman must also ensure that all attendees have the opportunity to speak and that no one dominates the conversation.
  • Maintaining Order: The chairman is responsible for maintaining order and ensuring that attendees behave appropriately during the meeting. He/she must ensure that all attendees follow the rules of the meeting and that there are no disruptions.
  • Decision-Making: The chairman must ensure that all decisions made during the meeting are in the best interest of the organization. He/she must also ensure that all attendees have a chance to express their opinions before decisions are made.
  • Follow-Up: After the meeting, the chairman must ensure that all decisions made are followed up and that any necessary action is taken.

In conclusion, the success or failure of a meeting largely depends on the chairman’s ability to plan, prepare, preside, maintain order, make decisions, and follow up. A skilled and effective chairman can lead a successful meeting that achieves its objectives, while a poorly performing chairman can lead to a meeting’s failure.

Q3. (a)What are the basic principles of business correspondence?

The basic principles of business correspondence include:

  • Clarity: Business correspondence should be clear and concise, with a clear purpose and message. The language used should be easily understood by the intended audience.
  • Professionalism: Business correspondence should be written in a professional tone and style. It should reflect the writer’s professionalism, and be free from spelling and grammar errors.
  • Tone: The tone of the correspondence should be appropriate to the audience and purpose. It should be polite, respectful and courteous.
  • Accuracy: Business correspondence should be accurate and factually correct. All information should be checked and verified before being included in the correspondence.
  • Structure: The correspondence should be well-structured, with a clear beginning, middle and end. It should be easy to read and follow, with appropriate headings and subheadings.
  • Conciseness: Business correspondence should be concise and to the point. It should avoid unnecessary or redundant information, and focus on the key message.
  • Timeliness: Business correspondence should be sent in a timely manner. It should be delivered when it is most appropriate and when it is needed.
  • Courteousness: Business correspondence should be written in a courteous and respectful manner. It should avoid using inflammatory or negative language.

By following these basic principles, business correspondence can effectively convey information, build relationships, and achieve its intended purpose.

(b) Write a complaint from Hari Ram to the Railway Authorities, Bareilly, that a railway parcel sent to his address has not reached.

To, The Railway Authorities, Bareilly

Subject: Complaint regarding non-receipt of railway parcel

Dear Sir/Madam,

I am writing to express my disappointment and frustration over the non-receipt of a railway parcel sent to my address. The parcel was dispatched from the originating station on 25th March 2023 and was supposed to reach my address by 1st April 2023. However, it has been almost two weeks now, and I am yet to receive the parcel.

The consignment details are as follows:

Consignment number: XYZ123456789 Date of dispatch: 25th March 2023 Destination address: Hari Ram, 123, ABC Colony, Bareilly

I have been tracking the parcel regularly, and the last status update on the tracking page shows that it has reached Bareilly Junction on 31st March 2023. Since then, there has been no further update, and the parcel has not been delivered to my address.

I have tried to contact the local railway office several times, but I have not received any satisfactory response. I request you to take immediate action to locate the parcel and ensure that it is delivered to me at the earliest.

I have attached a copy of the railway parcel receipt and the tracking details for your reference. I hope you will take this matter seriously and resolve it at the earliest.

Thank you for your attention.

Sincerely, Hari Ram

4. Distinguish between the following:

a) Publicity and advertisement

b) Formal and Informal Reports

5. Write short notes on the following:

a) Practising company secretary

b) Resolutions

c) Correspondence with public utilities

d) Precis writing

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